Personal data relates to a living individual who can be identified from that data.
Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679.
Scourie Community Development Company is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
Scourie Community Development Company complies with its obligations under [the GDPR] by keeping personal data up to date;
• by storing and destroying it securely; by not collecting or retaining excessive amounts of data;
• by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes: –
To enable us to provide a voluntary service for the benefit of the public as specified in our constitution
To administer membership records;
To fundraise and promote the interests of the charity;
To manage our employees and volunteers;
To maintain our own accounts and records.
To operate the Scourie Community Development Company website and deliver the services that individuals have requested.
To inform individuals of news, events, activities or services run by Scourie Community Development Company
To process gift aid applications.
To contact individuals via surveys to conduct research about their opinions of current services or of potential new services that may be offered.
The legal basis for processing your personal data – Article 6 processing
GDPR sets out six lawful bases for processing personal data (Article 6). SCDC processes personal data under the following bases:
• Consent of the data subject; (including photographic consent where applicable,) for marketing purposes: to be able to tell people about events, news, services or for the purposes of providing a service.
• Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract: Employment Contracts; Contractor Contracts; Volunteer Contracts ; Funders Contracts
• Processing is necessary for compliance with a legal obligation; OSCR requires that we “Keep registers of charity trustees and of members “
The Scourie Community Development Company Memorandum of Association states “the directors shall maintain a register of members, setting out the full name and address of each member, the date on which he/she was admitted to membership, and the date on which any person ceased to be a member.”
Grant Funding reporting and monitoring requirements state that “the Grantee must keep and maintain adequate and proper records and books of account”.
Article 9 Processing
Scourie Community Development Company does not process or hold any Special Categories of Personal Data as per Article 9
Your personal data will be treated as strictly confidential and will be shared only with the authorised members of staff or volunteers.
We will only share your data with third parties outside of the organisation with your consent.
We keep your personal data for no longer than reasonably necessary and we only retain your data for the following purposes and use the following criteria to determine how long to retain your personal data:
To keep subscribers updated through our email distribution list (Until you advise that you wish to unsubscribe).
To keep members informed about Scourie Community Development Company business (until you advise that you wish to resign).
To keep clients/ participants in projects about opportunities that may be of benefit to you and to provide evidence to Funders.
We keep employees’ personal data for a period of five years in case of any legal claims/complaints.
Unless subject to an exemption [under the GDPR], you have the following rights with respect to your personal data: –
The right to request a copy of your personal data which the Scourie Community Development Company holds about you;
The right to request that Scourie Community Development Company corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for Scourie Community Development Company to retain such data;
The right to withdraw your consent to the processing at any time
The right to request that Scourie Community Development Company provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, known as the right to data portability, (where applicable)
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable) • The right to lodge a complaint with the Information Commissioners Office.
Transfer of Data Abroad. If the personal data is to be transferred to countries or territories outside the EU you must include details of how the data will be protected, together with details of how to obtain copies of the relevant safeguards.
Mailchimp E-newsletters and Survey Monkey questionnaires are certified to the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, queries of complaints in the first instance, please contact:
Scourie Community Development Company
c/o 35 Scouriemore
Scourie Community Development Company is a Company Limited by Guarantee.
Scottish Registration: SC415281
Scottish Charity: SC043558